Supply and Accounting Section |
Reimbursement
The Accounting Section is NOT in charge of purchasing
books, DVDs, CDs, and Films.
These items should be purchased directly from the Library.
Travel expenses and payments cannot be reimbursed with the invoice for
reimbursement form. Please confirm each procedures.
Any kind of purchases should always be made through the
Accounting Section. Direct purchases from
outside vendors cannot be reimbursed.
Low-prices from internet vendors do not justify purchasing directly
without our approval.
The following will be covered by the fund
丒Enrollment fee for attending/participating in academic conferences
丒Overseas travel expenses such as car rental fees, gas
丒Should you need to purchase specific items such as USB
仸Bank transfer fee will be covered by the fund
仸If faculty or staff purchase emergency supplies, they should bring them
to the Accounting section to be verified.
Required documents to be submitted for reimbursement
丂仸Please translate documents besides Japanese and English.
乮侾乯Invoice
for reimbursement(Please
use the form below)
乮俀乯Receipt
or credit card statement
仸For purchases with foreign currencies, if faculty or
staff submit a receipt for currency
exchange, then he or she will be reimbursed at the same rate.
Otherwise, he or she will be reimbursed at bank rate on the date of
purchase.
仸In
case faculty or staff will not be able to obtain the receipt, he or she
should prepare a receipt form beforehand and bring it along so that
foreign venders can fill it out.
乮俁乯For
academic conference fees, program or other official documents indicating
fee amount.
Annual fee for academic conference, organization bylaws
仸If
a conference乫s enrollment fee is separate from a social gathering fee, we
reimburse only the enrollment fee.
仸Please
inform the administration staff in charge of travel expenses if conference
fee includes lunch as this will reduce the daily allowance.
仸Please
retain the documentation showing conference details because the conference
website might be taken down after the conference is finished.
乮係乯Schedules
in a rented car
仸Please submit the schedule in a rented car with the invoice for car
rental fees
Reimbursement form
Form
Instructions for filling out the form
Example form
乮侾乯Annual
conference fee乮cannot
be funded
by
a grant for scientific research乯
乮俀乯Conference
enrollment fee